We believe that you may be sending checks on the day of the 12th, which takes 3 days to arrive by post. Due to an unexpected emergency that has occurred, I will be unable to make this payment by _____ (Date). The payment letter should have a specific subject showing why you are writing the letter. They’re polite enough to avoid any whiff of condescension but still firm enough to make clear your expectations. We must stress that you are not in arrears and payments are currently up to date as of writing, but for the past 4 months we have been receiving your checks on the 15th, which is late. A request for proof of payment should include; Letter of payment release serves as an authorization to make payments to respective accounts. upper Nile Street, Brandon City MO, 32453. Sample Payment Agreement Letter Full, Legal Name Of Payee We are writing to confirm that we have received your annual account payment of $50 via check, on April 01, 2012, and your membership has been renewed for another 12 months. Be straightforward and polite. The date of writing the letter must feature the letter. A demand letter is often thought of as a “pre-trial” letter and when litigation really begins. In the body of the payment letter, use two or more paragraphs to communicate your message. Dear [Recipient Name], I am writing this letter to inform you that [I/we] have made payment of [amount] against your invoice number [123457] dated [invoice date] and relating to [my/our] account number [7896565]. In as much as the outstanding balance is sizable, I have outlined a payment plan for you as a method to retire the entire balance over the next (number) months if you are unable to forward the full amount at this time. The Payment Acknowledgment Letter A payment acknowledgment letter is a written letter to inform an individual that the payment was made by a certain authorized person and has been received successfully. Each sample letter comes with guidelines and advice to help you find the right words. I am requesting an extension of time to make this payment. A single page document is all that is required to make a binding Payment Agreement Letter. This payment is for the 30 computer workstations Home Computing Inc. received on November 1st, 2009, transaction #456533. Include all relevant information, such as the parties involved, dates of payments and amounts due or guaranteed. You can offer a deadline for the payment. Alternatively you can contact you bank to set up a monthly transfer automatically on the 12th, which will reach us the same day. On behalf of our client, Mr. R. Hope, of Downtown Mechanics, we are notifying you that Chase Bank will irrevocably guarantee payment of any checks written by Mr. Hope, for his purchase of automobile parts from your business. Download this product for free and you can make whatever edits you want to it. Let’s see a sample letter request for refund of payment. Collection letter to remind customer to make overdue payment Letter sample reminding payment for books shipped Letter to politely remind a customer that payment is past due Reminder letter sample of payment overdue on books ordered These articles may interest you. In Consideration of the payment of $[amount], received by me, which is recognized, I, [employee name], on behalf of myself, my successors, overseers and allocates (hereinafter jointly referred to as the ‘Releaser’, hereby release and discharge [employer name], its parent, auxiliaries, and associates and each of its and their respective executive, directors, staff, servants and representatives, and their … Amount: ($X,XXX.xx) (This will be the amount of the payment that was made.) In the body of the payment letter, use two or more paragraphs to communicate your message. We are writing to confirm the agreed payment terms on your mortgage as we have become concerned with late payments. Sample Letter of acknowledgment for Payment of Overdue Balance [A letter acknowledging an overdue payment is a formal letter written to inform an individual that the payment made by him was received. A Thank-you letter for payment received should include; Congratulation Letter for Winning an Award, Congratulations Letter for Accomplishment, Damages Exceeding Security Deposit Letter, Request Letter for Refund of Security Deposit from a Company, Request Letter for Refund of Security Deposit from Landlord, Letter to Increase Rent for Monthly Tenants, Warning Letter to Tenant for Property Damage, The name, address, contacts of the sender, Name, address, and contacts of the recipient, An expression of hope that the client will pay in time, Name, address, and contacts of the sender. Reference no for verification is (000-123-456). For example, if your business bought 30 new computers, and the payment was due on November 30th, you would send a check or other form of payment, along with a formal letter of payment, to the business or individual you bought them from. This is part of business etiquette that helps to maintain good business relationship despite the mistake of failing to pay on time. Failure to pay the bill in this month, you will not continue enjoying our services; you might force us to disengage our services. Sample Letter of acknowledgement for payment of overdue balance Last Updated On July 4, 2018 By Letter Writing Leave a Comment A letter acknowledging an overdue payment is a formal letter written to inform an individual that the payment made by him was received. We hope you will stick to our agreement from next month. This is usually sent first ahead of the due date. These short, pointed emails serve both as friendly reminders and requests for payment. This letter is about our agreed mortgage payment terms. Include the name and address of the receiver. In most companies, the CEO or managing director has to authorize payments to be done to suppliers or other parties. This threat or warning of future action Many businessmen require payment when they start the work or when their work is finished. The amount of the payment to be paid is —– (mention the amount) and needs to be paid by —– to —— (mention the date). Attached is a copy of the invoice with the amount due stated. If not, make sure your name and contact details appear at the beginning of the letter. I write this letter to inform you we have not received your (name the bill) payment for December 2019. Letters of payment are also common in the finance world. This amount should be enough to pay all outstanding accounts Home Computing Inc. has with Garrison Computers. Letter to Creditor Asking to Set Up Payment Arrangements. Mr. Hendrick Campbell, Manager Sea Side Hotel 346 Flamingo Road Tampa Bay, FL 33602. A late payment letter should include; The letter acts as a reminder of a payment that is due soon. I would like to be able to reach a mutually agreeable payment plan schedule over the next 12 months regarding our most recent order, invoice No. State specifically what the consequences will be if they do not pay in full by the due date. A payment request letter should include; When payment details are in contention, you can write a letter to your client asking them to submit a piece of evidence they payment the said payment. Dear Ms. Whitaker, This letter is to formally notify you that the payment owed by you on invoice number 332245 is two weeks overdue. In such a case, the individual can write a letter to remind them they are yet to pay the bill. Use company, business or individual letterhead if available. Below briefly describe on Sample Letter of acknowledgment for Payment of Overdue Balance. Instead we advise that you send checks no later than the 9th, to ensure that you adhere to our agreement. Please find enclosed a check of $625, addressed to Mr. Jeremiah Bouchard. My next payment will be due on _____ (Date). As outlined in the initial terms that you signed on January 27, 2008, payments must reach us by the 12th of each month. Thank you for choosing to stay with us, we look forward to sending you even more exclusive video game coverage in the months ahead. This will be a formal request letter that will contain all the details of a claim and all the documents that can prove the validity of demand should be mentioned. They should respond by attaching copies or receipt or bank statement showing the amount. As it stands your current outstanding balance is $7,500, with interest charges of $75, bringing the total amount due to $7,575. Sample letter request for refund of payment. And other letters may be sent reminding a borrower that a payment is due. Furthermore I hereby confirm that I no longer require the window cleaning service, and any attempt to enter my property will be treated as trespassing. Finalize by a complimentary close such as Yours, Sincerely, Most respected. I —— (mention name) working as a ———– (mention company name) and working with —– (mention company name) just wanted to inform you that your payment is due with us. You can also forewarn them of any penalties or extra charges should they continue with the habit. This is a template letter to your creditors explaining that you can no longer make payments at this time. Overdue Payment Reminder Letters often come in varieties throughout the reminding periods. Dear Wizard Window Washers, Please find enclosed a check of $625, addressed to Mr. Jeremiah Bouchard. Write this type of letter when you are asking a creditor to set up a payment arrangement for an amount you owe them, when you are unable to pay the full amount owed all at once. The following example is a template that can be easily customized to suit a variety of transactions. Your next payment will be due by April 05, 2013. This is the first letter in a collection series. Make sure you are brief and to the point. Because of busy schedules, some people forget to service their bills in time. If the bill isn’t paid within this current month, the account will attract an extra charge. In case of any queries, contact my office. See a smooth end to your loan payment with the Free Final Payment Letter template. When writing the letter, use a polite to since you are just confirming payment that was made. Include any pertinent details, such the timing and amounts of payments. Sarah Whitaker 324 Captain Drive Cherry Hill, NJ, 20008. No Ability to Make Payments Now Template Sample Letter to Your Creditors. Enclosed you will find a check for the sum of $15,000. The request for overdue payment can be issued by retailers, ecommerce stores and more and this business letter can be … Although optional, it is always essential. If you review my file, I believe you will find that my payments have generally been made … Payment Request Letter Format. If the debtor has an account number with your business, you should include it in the letter’s body as a reference. Letter of Payment Made In Full Sample. To adhere to our agreement and to avoid inconveniencing our budgets we request you to make the payments as outlined in our contract. There is no need to ramble, but a thank you goes a long way. The person you were supposed to pay will definitely be upset when you do not do it on time. A payment letter is a polite way of reminding your customer of their pending bill. Sample 1 – Outstanding Payment Request Letter. If the person fails to pay according to their agreements upon terms, then it becomes necessary to send a Sample Letter Requesting Payment For Services Rendered.. Should you require any further assurance on this matter, please call our business account hotline on  (216) 372-1390 and quote the account number and name of our client (Mr. R. Hope). The letter of payment specifies whom the payment is from and what the payment is for. We are aware that in the past we have always paid on account 60 days, without fail, however, currently, we are undergoing some company re-organizing and would very much appreciate if we may be able to change our present payment terms. A final payment is the last step in your purchasing journey. Usually it accompanies a payment for a product or service previously acquired. April 14, 2020. #1 payment reminder letter – a week before the payment due date #2 payment reminder letter – the day of the payment due date #3 payment reminder letter – a week after the payment due date #4 payment reminder letter – two weeks after the payment due date #5 payment reminder letter – one month after the payment due date Mistake letters are letters written to inform others when something is wrong. You were sent a previous reminder on February 06, 2013, that payment was due and that you were a week behind. A letter of payment can refer to several different letters used during the payment process between two parties. The writer aims at reminding the receiver to pay their dues in the stipulated time to avoid penalties, extra charges or interrupted services. A properly-worded overdue payment reminder letter is the perfect strategy. This letter is to notify you that you are now 60 days behind payment on your store credit account with Allied Shopping. This letter will let the person know that there has been no confusion or mix-up with the overdue payment. In such cases, they can make their authorization by writing a letter. Your payment notice letter should be short and to the point. In the letter, you must state the amount received and the date when the transaction occurred. Before using it, make sure you know how to communicate effectively with your creditors. This is a sample letter which is a format for a customer for overdue payment and it requests that the payment be made at the earliest possible occasion. It’s our hope you will pay the bill immediately to avoid any disruptions in our services. This payment is the full amount owed for window cleaning services verbally agreed for the full year beginning July 03, 2011. We will strive to continue offering quality and affordable service to our customers. To get the format and the words to use in the letter, relying on a sample letter or a template can be the best way out. In the past five months, the earliest we have received your mortgage payment was on 15th. Finalize by a complimentary close such as Yours, Sincerely, Most respected. Various parties may write a letter of payment guarantee assuring the recipient that a payment will be made. The company may also later issue a letter of payment receipt, which acts as an acknowledgment that they received your money. (493402GS). A standard payment letter should consist of these details; The letter is written to complain of late payments. Dear Mr. Campbell: On the evening of June 1, my husband and I arrived at your hotel with reservations for a double room. This is print-ready, fit for personal and commercial printing. You can offer a deadline for the payment. Re: Outstanding Payment Request. 5+ Free Demand Letter for Payment Template – Sample & Examples Demand Letter for Payment is a kind of letter where one demands a payment one owes from anyone under legal ground. In the past five months, we have been receiving your mortgage payment later than agreed. As you end the letter, thank the recipient and express hope they will pay the debt in time. Sample Letter. They include; First Overdue Payment Reminder Letter. The message could be attached to the bottom of a billing statement and could acknowledge that payment may have already been made. Agreement letters may also be used at the time of a divorce when the mother requires regular payments from the father for child support. Confirmation of Payment Plan/Terms Letter. Dear . We thank you for your great service, and if we ever need any more computers, Garrison Computers is the first place we will order from. Payment letters are also useful for people who want to repair their credit report. Dear (Receivers name) This is a letter to notify you that the payment you owe, of (amount of money) was due on (date). As a company, we are pleased you do not default on the payment, but our concern has been the late payments. The letter is modeled to act as a final warningto another party before legal action is to occur. Please confirm in writing your receipt of this check and that our agreement has been met. The transaction for the amount of (amount of money) has been made to M/S Olay Accounts (Account name) at (Bank name). As highlighted in the contract document, the payments should not be made later than 5th of every month. It should contain a short message to gently remind the customer that payment is past due. An apology letter for late payment is written to express regret for making a late payment. In the late payment letter, politely ask the recipient to stick to the agreed terms. Insurance companies may also request an agreement letter to ensure the client will make the proper deductible payments. Bradley French ABC Business 1234 Colby Street Philadelphia, PA, 90008. Unless you make payment within 14 days, or contact us to arrange a more manageable payment plan, the debt will be passed on to the collections department and you may be visited by one of our collections officers. Please submit the payment by cashier’s check along with your account number. Subject: Payment letter. Though you are requesting for delayed payments, it’s essential to use polite words in the letter; the individual might not be avoiding paying the bill, they might have forgotten to pay the bill. This letter is to inform you about the dispatch of your payment against the construction project you completed last month dated (Date) for this company. It includes details that it was received after it being past its due date. Such letters are mostly used in a formal or business setting to point out mistakes made by the sender. We guarantee single payments  of up to $12,000, with no STOP PAYMENTS. Thank them for their prompt … Make sure you state explicitly what the payment is for, or what payment/transaction the letter is in regard to. Dear Sir, This letter is a reminder for you to pay your mobile phone bill for September. This means you will not have to physically mail checks and rely on the efficiency of the post office (please find further details enclosed). Just a number of days shy of the due date, these letters usually accomplish several functions. Write this type of letter to confirm payment plan and/or payment terms with another person or company. A landlord, business owner, or learning institution can write a letter to ask for payment.